9 Travel Authorization & Reimbursement

Employees or other individuals may be required to travel on university business. The University has processes in place to accommodate University-related travel in the most cost-effective manner and to reimburse personally incurred travel expenses. Travel must be approved in advance by the budget authority for the account the travel will be charged to.

This policy outlines the University’s position on University travel, including travel related to research grants, University contracts, prospective employees, and visiting speakers or lecturers, etc. This policy applies regardless of whether the travel is charged to an operating account, a research account or any other account administered by the University.

Note that researchers need to be aware of the particular restrictions of their grant or contract and need to follow the regulations pertaining to those agreements in addition to the University regulations.

For more information about travel policy click here.

The travel authorization form must be submitted prior to travel. Only one form is required for the semester, and must be signed and submitted before your travelling begins. Completing and submitting this form provides an extra level of insurance.

The travel authorization request and Reimbursement related forms can be found here.

Travel expense claims may be submitted monthly or altogether at the end of the semester to:

Central Business Services, CCE
CBS.CCE@uregina.ca
University of Regina
Regina, SK S4S 0A2

If you have questions regarding reimbursement claims, you can contact the Miscellaneous Disbursement Clerk at: reimbursement.claim@uregina.ca