Titles for Retention

TITLES FOR RETENTION

Titles that are marked Committed to Retain are not able to be withdrawn from Alma.

This is used in cases where the Library is committed to ensure certain titles are kept due to consortia agreements or other criteria set by the library to preserve the item.

Committed to Retain

• Update the item record following standard cataloguing practices
• Provenance: Select from drop down
  • DO NOT DISCARD COPPUL Monograph
  • DO NOT DISCARD COPPUL Serial
  • Canadian Publications

• Retention Information
• Committed to Retain: Select Yes
• Retention Reason: Select Appropriate Reason
  • COPPULSPANmonograph
  • COPPULSPANjournals
  • CAN – Published in Canada
• Select Retention Note Type

• Complete editing the item record
• Click Save

Replacing Items for Retention

• If a committed title is damaged or requires replacing ensure to update the new item record following the above procedures when purchasing
• Update the original item record so that it can be withdrawn from the system
  • Provenance: Remove information so drop down is blank
  • Check Retention Information
  • Committed to Retain: Select No
  • Save Record
  • Place the item for withdraw on the withdrawal shelf for further processing