Standard Procedures

STANDARD PROCEDURES

End Processing Staff are responsible for processing all physical items except for Serials (Main Ser), this will be handled by the Serials Clerk.

• Receipt and Clearance Staff place barcodes on items
• Cataloging Staff will place Items in date order on the End Processing Shelf by Library
• Process items by latest date first
• All items with slips will be placed on Priority Processing Shelf, see Priority Slips

ALMA

• Log into Alma using your Username and Password
• Go to Tasks>Items>In Department

• Ensure Process Status is set to: All
• Request Filter is set to : All
• Interested Users is set to: All
• Library is set to: All
• Select Barcode
• Wand Barcode

• Item should generate and have a status of Physical Processing
• If item is not available see Manager Library Technical Services, do not continue with processing
• Perform standard physical processing on the item, see below

Dust Jackets and Slipcases

• Archer Library and TPC
  • Remove and recycle the dust jacket or slipcase

• FNUNIV Libraries – Regina, Saskatoon and Northern
  • Leave the dust jacket on all hardcover books
  • Place the barcode on the back of the dust jacket and cover with mylar
  • Place the call number on the spine of the jacket and cover with mylar

• Special Collections, Campion, Luther, La Cite
  • Retain the dust jacket or slip case, ensure to not label them

Spine labels

• Print the Spine Label using Spineomatic label module

• Wand the Barcode – Information will automatically populate
• Label should not require altering
• If problems exist see Manager Libary Technical Services
• Click Send to Desktop Printer

• Archer, TPC, Campion, Luther, La Cite
  • Place the label near the bottom of the spine and wrap around the book
  • Cover the spine label with mylar
  • If cover is fabric use book tape as mylar will not stick
  • Do not alter or trim the label in any way

• FNUNIV Libraries – Regina, Saskatoon and Northern
  • Softcover:
    • Place the label near the bottom of the spine and wrap around the book
    • Cover the spine label with mylar
    • Do not alter or trim the label in any way
  • Hardcover:
    • Leave the dust jacket on  the book and all labels are placed on the dust jacket
    • Place the label near the bottom of the spine and wrap around the book
    • Cover the spine label with mylar
    • Do not alter or trim the label in any way

• Special Collections
  • See, End Processing – Special Collections

• Spine Label Call Number Position
  • Ensure the full call number is visible on the spine of the book (as above)
    • Note: long locations such as Main Textbook may fold over to the front of the item but all call number information must be on the side
  • If the call number does not fit on the spine:
    • Do not wrap the Call Number on the spine
    • Wrap the white portion of the label around the corner and all call number information should be listed on the front bottom left hand corner of the book
  • Cover the spine label with mylar
  • If cover is fabric use book tape as mylar will not stick
  • Do not alter or trim the label in any way

Barcodes

• Archer, TPC, Campion, Luther, La Cite, FNUniv All locations
  • Place mylar over the barcode
  • If cover is fabric use book tape as mylar will not stick

• FNUNIV Libraries – Regina, Saskatoon and Northern
  • Softcover:
    • Place mylar over the barcode
  • Hardcover:
    • Barcode is  placed on the cover and place mylar overtop

• Special Collections
  • See, End Processing – Special Collections

Stamps

• Archer and TPC, Campion, Luther
  • Stamp library location stamp on the publication page
    • UNIVERSITY OF REGINA LIBRARY
    • CAMPION COLLEGE LIBRARY, University of Regina
    • LUTHER COLLEGE LIBRARY, University of Regina

• FNUniv Regina, Saskatoon and Northern
  • Stamp the small location stamp on the top of the book
    • FIRST NATIONS UNIVERISTY OF CANADA

• FNUniv Regina ONLY
  • Stamp the large location stamp on the title page
    • LIBRARY, ROOM 1001
    • 1 FIRST NATIONS WAY
    • REGINA, SK S4S 7K2
    • (306) 790-5950 ext. 3429

• La Cite
  • No stamps

• Special Collections
  • See, End Processing – Special Collections

Tattle Tape

• Archer, TPC, La Cite
  • Do not tattle tape any items

• Campion, Luther, FNUniv All Locations
  • Tattle tape all items

• Types of Tattle Tape
  • Hard Cover Books
    • Use the White Tattle Tape (B1) inserted in the spine using the metal rod

• Soft Cover Books
  • Use the Green Tattle Tape (B2) pressed into the middle of the book

• Small Pamphlets, Government Publications
  • Use the White Tattle Tape (B1) in a discreet location

• CD’s, DVDS
  • Use disc tattle tape on the top of the item
  • f the item is 2 sided do not put tattle tape on it, See Manager, Library Technical Services for further assistance

• Special Collections
  • See, End Processing – Special Collections

• See, Monograph Item Chart

Return to Alma

• Once all processing of the physical item is complete update item in Alma
• Check mark beside title
• Click Done

• Click Confirm

• Item will be removed and be marked In Transit to User Services or designated Library

• Archer Items:
  • Place the item on the book truck
  • At the end of the day take the book truck to User Services to Scan the item in, do not leave any completed items in Technical Services over night
  • Priority Items are taken directly to User Services after processing, do not place on truck, see Priority Slips

• TPC, Campion, Luther, FNUNIV All Locations, La Cite
  • Take to mail room and place on designated shelf for mailing

• Some items require more detailed processing go to:
  • Audio Visual Materials
  • Binders and Small Items
  • Books with Discs
  • Donations
  • Government Documents
  •  Main LUO
  • Micromaterials
  • Scores and Parts
  • Special Collections