Rapido Self Owned – All Staff

RAPIDO SELF OWNED – ALL STAFF

A request was placed in Rapido and we may or may not have the resource

• Digital Items:
  • Check Quick Find and go directly to the database and ensure we have full access to the required ebook or article

• • Digital Item is Available in Quick Find:
    • TBD

• • Digital Item is Not Available:
    • Place request in Alma Resource Sharing
      • Note: If there is no access and it states we do notify eresourc@uregina.ca and proceed with placing the request
    • Under Request Attributes: Labels
      • • • • • Leave: Self_Owned
              • Add: Approved
    • Request will move to lending library

• • Physical Request for an Item we have in Electronic Foramt:
    • If a patron is able to place a request for a physical item and we hold the item in electronic format the request should be cancelled and the permalink for item should be provided.
      • Note: if the patron states there are special requirements for why a physical copy is needed this will be taken into consideration and the other format may be acquired through ILL

• Physical Items:
  • Check Quick Find to see the holdings and status of the physical item
  • If the holdings state we have the item and it is available a shelf check is performed
  • For journals we may not have the required issue/volume in our holdings, this would be moved to a lending library, see below
  • If the item is lost/missing or on loan see Manager, Library Collections Services for further instructions at this time
  • If the Item is held at a Federated College: TBD

• • Shelf Check Paperwork:
    • • Print a pick slip (or screenshot at this time) ensure all the correct information is listed for staff to pull the item correctly
      • Add Note: Pull from shelf if available
      • Add Last 7 digits of External Identifier on the Paper if a screenshot, or highlight External Identifier
      • Place Paperwork on Black ILL truck for item retrieval

• Retrieve Item from the Stacks:
  • Using the provided paperwork retrieve the item from the stacks ensure all information matches the request
  • Pull the item and bring to Interlibrary Loans for further processing

• • Items to be loaned:
    • • TBD

• • Items to be digitized:
    • • Place on digitization desk for scanning
      • Scan item and save:
        • Save as: Last 7 digits of external number
        • Save to: T:\library\ill\Add Doc\Borrowing
        • Place paperwork on ILL desk in the black basket on the desk

• • If the item is not on the shelf write Not on Shelf and return the paperwork to ILL Borrowing Staff (location TBD)

• Fill the request:
  • Locate the Request in Alma Resource Sharing
  • Click Ellipsis (…)
  • Click Fill Locally Upload File

• Click Browse

• Go to T:\library\ill\Add Doc\Borrowing
• Select correct file saved by last 7 digits of External Number click open to attach to request
• Click Send

• File is delivered to patron and they will receive an email notification for access

• Physical Item Not on Shelf:
  • If the item is lost/missing see Library, Collections Services Manager at this time
  • If the item is on loan see Library, Collections Services Manager at this time

• • Volume/Issue not held:
  • Under Request Attributes: Labels
    • • • • • Leave: Self_Owned
            • Add: Approved
  • Request will move to lending library