Rapido Physical Lending

Lisa Wanner

Rapido Physical Lending

RAPIDO PHYSICAL LENDING

Lending requests received through Rapido will populate in Alma into Rapido Resource Sharing. These are physical requests that are to be loaned to Rapido pod partners or institutions using Alma Resource Sharing peer to peer.

Alma Rapido Resource Sharing Requests

Ensure you are: I am physically at: Resource Sharing Library -Resource Sharing Desk

In the top menu bar click the Resource Sharing Icon

Ensure you are on the Lending Workflow Tab

Requests are sorted by New, In Process and Closed and sets have been created to streamline the requests
New physical lending requests will populate in following set:
- Select: Rapido and P2P Physical Request

Items Held at Archer Library

Requested: Book (Physical)
Highlight the request you want to work on
Scroll to the holdings to see item location, in Sections on right hand side of screen
You can edit the information by clicking Edit

Change as required
Click Save

If the item is held at a Federated Colleges, La Cite or TPC, see below Items held at All Other Libraries
For Archer:
- Click Ellipsis (…)
- Click Print Slip

Select Printer
Click Print

On the Pick Slip highlight:
- Supplied to
- Title
- Call Number
Place the Pick Slips on the top shelf of the ILL truck in Call Number Order and separated by location
Staff will retrieve the physical materials and place the requests on the ILL shelf for further processing

After the Pick Slips are printed update Alma to change the status of the request, this will help to serrate new requests from items waiting to be retrieved.
Select the titles required
Click Changes Status
From Drop Down Select: Being Processed
Click Change Status

Status will be updated

Click the refresh button to update the screen

Shipping Archer Items in Alma

Find the request in the resource sharing request set: Lending>In Process> Being Processed to Ship Physically

OR

Select Lending Requests
Select External Identifier
Wand barcode from the pick slip

Click Ellipsis (…)
Select Ship Item Physically

The majority of required information will populate automatically
- Shipping format: Physical
- Due date: leave blank
- Internal Note: add if required
- Partner: will populate
- Scan request id: will populate
- Multiple items: select if multiple volumes/barcodes to scan
- Scan item barcode: scan from book
- Automatically print slip: yes (to provide in book)
- shipping cost: o.oo
- Location: leave blank? should this autopopulate with lending info?
- Note to partner: add if required

Scan item barcode

Select Printer
Click Print

Click Refresh to see status change in Rapido
Item will be marked Shipped Physically, it will be removed from the New Current Set and move the in process set Shipped Physically
Process the book following standard ILL procedures for shipping, see

Items held at All Other Libraries

For items held at Campion, All First Nations Libraries, TPC and La Cite a create move request must be placed

In the lending request see Holdings: Check Location
Ensure availability
- If not available: Reject the request
- If available: Create a move request

Select item record
Click Ellipsis (…)
Click Create Move Request

Select Location
Manual Description: Enter if required
Click Add Note: Send to ILL
Click Create Request

The request will move to Lending>In Process> Being Processed to Ship Physically

Status Being Processed

The library who owns the item will then:
- Pull the item from the shelf
- Scan it in to: Fulfillment>Resource Requests>Scan in Items
- The item will be marked in Transit to Resource Sharing Library
- The library will package and mail the item to Interlibrary Loans for further processing and shipping