Digitization Request Workflow

DIGITIZATION REQUEST WORKFLOW

Digitization requests come from several different systems:

• Alma Patron Digitization Request
  • Patron initiates the request in Quick Find
  • Physical item is pulled from stacks by User Services Staff and brought to Collections Services
  • Request is scanned into Alma Desk – Archer Library – Archer Digitization
  • Staff review the request and place on Digitization Desk for scanning
  • Staff scan the request and save via the book title and page numbers
    • Note the Destination is Archer Digitization, as well as a patron name is listed this helps identify the type of request

• • Staff save the file to:
    • T:\library\Digitization\Scanned PDFS
  • Staff fill the request in the task queue in the Alma Desk – Archer Library – Archer Digitization
    • Staff move the files to the completed folder
  • Items are placed in the mail cart and returned to User Services

• Alma/Leganto Reading List Digitization Request
  • Staff/Instructor initiates the request in Leganto or Alma Reading List
  • Physical item is pulled from stacks by User Services Staff and brought to Collections Services
  • Request is scanned into Alma Desk – Digitization Department for Institution
  • Staff review the request and place on Digitization Desk for scanning
  • Staff scan the request and save via the book title and page numbers
    • Note the Destination Digitization Department for Institution this helps identify the type of request

• • Staff save the file to:
    • T:\library\Digitization\Scanned PDFS
  • Staff fill the request in the task queue in the Digitization Department for Institution
    • Staff move the files to the completed folder
  • Items are placed in the mail cart and returned to User Services

• Rapid/Alma Resource Sharing (Interlibrary Loan Lending) Digitization Request
  • Borrowing Library initiates the request through their Rapid/Alma Resource Sharing system
  • Staff print the pick slip from Rapido and place on ILL cart
  • Collections Services staff retrieve the materials from the shelf and place on the shelf for ILL Clerk
  • Staff review the request and place the item on the Digitization desk for scanning
  • Staff scan the request and save via the Rapido Request Number
  • 
  • Staff save the file to:
    • T:\library\ill\Add Doc\Lending
  • Staff fill the request via Rapido/Alma Resource Sharing
  • Items are placed on the ILL truck to be returned to User Services

• Relais/Worldshare (Interlibrary Loan Lending) Digitization Request
  • Borrowing Library initiated through their Relais/Worldshare system
  • Staff print the pick slip from Relais and place on ILL cart
  • Collections Services staff retrieve the materials from the shelf and place on the shelf for ILL Clerk
  • Staff review the request and place the item on the Digitization desk for scanning
  • Staff scan the request and save via the Relais Request Number

• Special Projects
  • As outlined by Dr. John Archer Library and Archives project leads

• See individual procedures for further assistance with each type of request