Digitization Leganto Reading List Requests

DIGITIZATION LEGANTO READING LIST REQUESTS

Technical Services staff will monitor and scan all digitization requests for Reading Lists which are submitted through Leganto.

• Faculty, Librarians, Reserve Staff can place digitization requests directly in Leganto

Copyright Rules and Approval

• The system has rules in place to auto approve copyright for all Leganto Digitization Requests or block them for further review
• These rules are based off of fair dealing
• When a request comes in and it falls within the rules the copyright status will be automatically approved to a status of:
  • Approved Automatically/Auto Approved Copyright Work Percentage Course

• Requests may be placed for digitization outside of fair dealing by Leganto users that will populate into Alma and will appear on the task list Other Requests – Digitization Requests – Approval
  • The approval of all digitization requests for Reading List will be handled by Collections Services
    • NOTE: These will not appear on the Pick from Shelf List until after the copyright is approved
  • This task list must be monitored daily to ensure requests are being checked/approved and pulled from the shelf
• Further investigation required for any items out of copyright will be handled by Collections Services.

• If the item is out of copyright:
  • Collections Services staff will look to see if an Ebook can be purchased, email Manager, Library Collections Services if Required
  • o If an Ebook is available the Digitization request is cancelled, See Below-  Cancelling a Digitization Request, with a note stating Ebook will be purchased request is out of copyright
  • Email Ebook information to Head of Technical Services for purchasing

• If no Ebook is available Technical Services staff will email library.reserves@uregina.ca to notify them the request is out of fair dealing and to see if the Copyright Clearance Centre (CCC) was checked to purchase the rights
• If the item is not available through CCC reserves will contact Copyright Librarian to secure permissions direct from publisher, this can be a lengthy process
• Wait for confirmation from reserves before proceeding

Approving Copyright

• Copyright Approval will be handled by Collections Services
• If the request was actually in fair dealing but the system flagged it, the copyright needs to be approved
• If permissions/copyright was secured approval is required
• Approve Copyright
• On Task list:
  • Click Other Requests
  • Click Digitization Requests- Approval

• Click Ellipsis (…)
• Click Work On

• Click Approve

• From Reason drop down:
• For Items within Fair Dealing Click: Legal Exception
• For Items that have Copyright Clearance Click: Direct Permissions Obtained
• Click Submit

Pick From Shelf List

• Requests will appear on Pick From Shelf List based on the library location of the material

Archer Library

• User Services Staff from will pull physical items from the shelf and place them on the designated shelf in Collections Services

• Ensure location is – Archer Library – Archer Circulation

• Click Pick From Shelf

• Items that are on the shelf and available will populate, some may be requests to loan the book others will be for digitization or work orders for Collections Services

• Click print slip for the digitization item

• Retrieve the item from the stacks
• Scan the barcode or request id number
• Click OK

• Status will update to:
  • Destination- Digitization
  • Request Type- Library Physical Digitization Request

Federated Colleges

NEW PROCEDURES