Digitization Leganto Reading List Requests
DIGITIZATION LEGANTO READING LIST REQUESTS
Technical Services staff will monitor and scan all digitization requests for Reading Lists which are submitted through Leganto.
- Faculty, Librarians, Reserve Staff can place digitization requests directly in Leganto
Copyright Rules and Approval
- The system has rules in place to auto approve copyright for all Leganto Digitization Requests or block them for further review
- These rules are based off of fair dealing
- When a request comes in and it falls within the rules the copyright status will be automatically approved to a status of:
- Approved Automatically/Auto Approved Copyright Work Percentage Course
- Requests may be placed for digitization outside of fair dealing by Leganto users that will populate into Alma and will appear on the task list Other Requests – Digitization Requests – Approval
- The approval of all digitization requests for Reading List will be handled by Collections Services
- NOTE: These will not appear on the Pick from Shelf List until after the copyright is approved
- This task list must be monitored daily to ensure requests are being checked/approved and pulled from the shelf
- The approval of all digitization requests for Reading List will be handled by Collections Services
- Further investigation required for any items out of copyright will be handled by Collections Services.
- If the item is out of copyright:
- Collections Services staff will look to see if an Ebook can be purchased, email Manager, Library Collections Services if Required
- o If an Ebook is available the Digitization request is cancelled, See Below- Cancelling a Digitization Request, with a note stating Ebook will be purchased request is out of copyright
- Email Ebook information to Head of Technical Services for purchasing
- If no Ebook is available Technical Services staff will email library.reserves@uregina.ca to notify them the request is out of fair dealing and to see if the Copyright Clearance Centre (CCC) was checked to purchase the rights
- If the item is not available through CCC reserves will contact Copyright Librarian to secure permissions direct from publisher, this can be a lengthy process
- Wait for confirmation from reserves before proceeding
Approving Copyright
- Copyright Approval will be handled by Collections Services
- If the request was actually in fair dealing but the system flagged it, the copyright needs to be approved
- If permissions/copyright was secured approval is required
- Approve Copyright
- On Task list:
- Click Other Requests
- Click Digitization Requests- Approval
- Click Ellipsis (…)
- Click Work On
- Click Approve
- From Reason drop down:
- For Items within Fair Dealing Click: Legal Exception
- For Items that have Copyright Clearance Click: Direct Permissions Obtained
- Click Submit
Pick From Shelf List
- Requests will appear on Pick From Shelf List based on the library location of the material
Archer Library
- User Services Staff from will pull physical items from the shelf and place them on the designated shelf in Collections Services
- Ensure location is – Archer Library – Archer Circulation
- Click Pick From Shelf
- Items that are on the shelf and available will populate, some may be requests to loan the book others will be for digitization or work orders for Collections Services
- Click print slip for the digitization item
- Retrieve the item from the stacks
- Scan the barcode or request id number
- Click OK
- Status will update to:
- Destination- Digitization
- Request Type- Library Physical Digitization Request
Federated Colleges
NEW PROCEDURES