Digitization Request Workflow
DIGITIZATION REQUEST WORKFLOW
Digitization requests come from several different systems:
- Alma Patron Digitization Request
- Patron initiates the request in Quick Find
- Physical item is pulled from stacks by User Services Staff and brought to Collections Services
- Request is scanned into Alma Desk – Archer Library – Archer Digitization
- Staff review the request and place on the shelf at the Digitization Desk labelled Digitziation
- Staff scan the request and save via the book title and page numbers
- Note the Destination is Archer Digitization, as well as a patron name is listed this helps identify the type of request
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- Staff save the file to:
- T:\library\Digitization\Scanned PDFS
- Staff fill the request in the task queue in the Alma Desk – Archer Library – Archer Digitization
- Staff move the files to the completed folder
- Items are placed in the mail cart and returned to User Services
- Staff save the file to:
- Alma/Leganto Reading List Digitization Request
- Staff/Instructor initiates the request in Leganto or Alma Reading List
- Physical item is pulled from stacks by User Services Staff and brought to Collections Services
- Request is scanned into Alma Desk – Digitization Department for Institution
- Staff review the request and place on the shelf at the Digitization Desk labelled Digitization
- Staff scan the request and save via the book title and page numbers
- Note the Destination Digitization Department for Institution this helps identify the type of request
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- Staff save the file to:
- T:\library\Digitization\Scanned PDFS
- Staff fill the request in the task queue in the Digitization Department for Institution
- Staff move the files to the completed folder
- Items are placed in the mail cart and returned to User Services
- Staff save the file to:
- Rapid/Alma Resource Sharing (Interlibrary Loan Lending) Digitization Request
- Borrowing Library initiates the request through their Rapid/Alma Resource Sharing system
- Staff print the pick slip from Rapido and place on ILL cart
- Collections Services staff retrieve the materials from the shelf and place on the shelf for ILL Clerk
- Staff review the request and place the item on the shelf at the Digitization Desk labelled ILL-Lending
- Staff scan the request and save via the Request Number
OR the last digits of the request number as highlighted
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- Staff save the file to:
- T:\library\ill\Add Doc\Lending
- Staff fill the request via Rapido/Alma Resource Sharing
- Items are placed on the ILL truck to be returned to User Services
- Staff save the file to:
- Relais/Worldshare (Interlibrary Loan Lending) Digitization Request
- Borrowing Library initiated through their Relais/Worldshare system
- Staff print the pick slip from Relais and place on ILL cart
- Collections Services staff retrieve the materials from the shelf and place on the shelf for ILL Clerk
- Staff review the request and place the item on the shelf at the Digitization Desk labelled ILL-Lending
- Staff scan the request and save via the Relais Request Number
Rapid/Alma Resource Sharing (Interlibrary Loan Borrowing) Digitization Request
- Patron initiates the request through Rapid/Alma Resource Sharing system, our system flags it as self owned
- Staff print the pick slip from Rapido and place on ILL cart
- Collections Services staff retrieve the materials from the shelf and place on the shelf at the Digitization Desk – label ILL Borrowing
- Staff scan the request and save via the Rapido Request Number (need pic)
- Staff save the file to:
- T:\library\ill\Add Doc\Borrowing
- Staff fill the request via Rapido/Alma Resource Sharing
- Items are placed on the ILL truck to be returned to User Services
- Special Projects
- As outlined by Dr. John Archer Library and Archives project leads
- See individual procedures for further assistance with each type of request