Interlibrary Loans Mail
Interlibrary Loans Mail
All interlibrary loan mail is processed by a Technical Services Staff Member.
INCOMING MAIL
- All mail is sorted by a designated staff member
- ILL mail will be left on the table unopened for the designated staff member to handle
- Staff opens and sorts all Interlibrary Loans Mail
Lending ReturnsÂ
- All paper work is placed inside of the item and then placed on the book truck
- Separate via Federated College
- File in call number order
Lending from Federated Colleges
- Items from Federated Colleges come in Burgundy Bags (if available), Green Bags or Envelopes
- This items are for lending to other institutions
- Do not open the bag
- Place the bag on the designated shelf near ILL Lending Clerk
Borrowing
- Open package and place any paperwork inside the item then take to ILL workstation
- If the item comes in a reusable bag leave the item in the bag and take to the ILL workstation
OUTGOING MAIL
- All interlibrary loans mail will be placed in the mailroom by 10:30 am in order to be processed for that days mail run
- The ILL lending clerk and the ILL borrowing clerk will take the items to the mailroom and place in the designated area in the mailroom
Lending Items
- These are our libraries items that we lend to other institutions and go to:
- Canadian destinations
- USA or International destinations
- Package the item(s) in a bubble envelope or box
- Do not seal the package at this time
- Weigh and measure the package:
- Weight – Always remember to add 0.1 to the weight
- Length
- Width
- Height
- Put a labelope on the package and write the above information on the flap for reference
- Place the provided address label in the labelope temporarily in order to enter the correct address into your shipping tool
- Do not seal the labelope at this time
- Use the correct program to ship the item:
- Canadian Destinations
- Use the CULC Library Shipping Tool to mail all Canadian destination items, see Library Shipping Tool
- If the weight is over 5 kilograms separate the shipment into two packages
- USA or International Destinations
- Use the Canada Post Desktop EST Program, see EST Desktop
- Canadian Destinations
- Once the shipping is entered and finalized place the packages in the cart for the UofR Mailroom
Borrowing Items
- These are items that we have loaned from other institutions and must be returned
- Items will be sorted and placed in the designated area in the mailroom:
- Prepaid – Canada
- Not Prepaid – Canada and International
Prepaid – Canada
- These are items that have arrived from Canadian Institutions with a prepaid return label
- The label will be found inside the book, it will say Postage Paid or No Manifest Required and generally have a 3 in a little box, remove it from the book
- Package the item(s) in a bubble envelope or box and seal
- If the label is self-sticking place on the package
- If the label is paper place a lablelope on the package and place the return label inside and seal the labelope
- Place the package in the cart for the UofR mail room
Not Prepaid – Canada and International
- These are books mailed within Canada that came without a prepaid return label or have been received from the USA or an international destination and must be returned
- Package the item(s) in a bubble envelope or box and seal
- Put a labelope on the package and write Weight-Length-Width-Height on the flap
- Place the provided address label in the labelope temporarily in order to enter the correct address into your shipping tool
- Do not seal the labelope at this time
- Process the package using the Canada Post Desktop EST Program, see EST Desktop
- Once the shipping is entered and finalized place the packages in the cart for the UofR
Borrowing Request Items to be Mailed
See, Borrowing Request to be Mailed