31 Working with Copy Editors

Copy editors add an important element to the creation or revision of a textbook. They provide an objective set of eyes that ensures grammar and spelling are correct, the style is consistent (see Style Guide), and that the book’s language will be suitable and understandable to the students reading it.

While the basic rules of copy editing apply whether working on a traditional or open textbook, there are some key differences. When working with a copy editor or other collaborators on an open textbook, keep the following in mind:

• It’s important that editors, authors, and other participating parties understand how the Pressbooks platform works, and how changes in the textbook will be made so that no one overwrites someone else’s work.
• Like print books, starting with a standard style guide is important. As the project progresses, be sure to record styling exceptions for the textbook on a style sheet. Openly licensed textbooks have special requirements such as ensuring that all images are properly licensed and correctly attributed.
• A web-based textbook will likely make use of live links (in the body and reference lists), and multimedia. Determine at the outset who is responsible for those links and other embedded content.
• A web-based textbook and online platform can introduce additional technical challenges. Technical problems should be reported via the Ryerson Pressbooks email pressbooks@ryerson.ca.